Sending Learner Invitations
After assigning learners to your modules/folders, you can send an invitation message directly to their mobile devices by Email or WhatsApp message (SMS for those without WhatsApp accounts) for them to access the modules/folders.
This invitation message contains a unique magic link (passwordless login) that directs them to the module or to their personal learner’s dashboard (i.e. folder). There is no need for learners to download any additional apps on their mobile devices or log in with any learner accounts to access their modules or dashboard.
Tip: Learners can favorite or bookmark the weblink of their modules or learner’s dashboard for easier access in the future.
1. After assigning learners to your modules/folders on your Manage Learners menu, select the learners/learner groups that you want to send the invitations to using the checkbox.
2. If you’re sharing a folder, check that all modules in the folder have been published. Your learners will not be able to view and access any modules that are not yet published.
3. Next, click Invite Learners.
4. Add an optional custom message (max. 150 characters). Your custom message will appear together in the invitation message that learners will receive in their Email or WhatsApp message.
5. Once you’re ready, click on Invite.
Note: Invitations once sent cannot be recalled. Please double check your learner information and message before clicking on Invite.
6. Your learners will receive the invitation message shortly via Email or WhatsApp message.
7. When the learner taps the secure link URL, it will open up the assigned module (if invited to one single module), or their individualised Learner Dashboard containing all the modules assigned to them.
Note 1: Invitation links are valid for 30 days as a default for security reasons. Contact ArcLab at growth@arclab.io is you wish to amend this validity period.
Note 2: This is ArcLab’s hierachy for sending invites:
1. If email provided only in Learner Management System when adding learner, we will send invite via email.
2. If phone number provided only, we will send via WhatsApp (or SMS if learner has no WhatsApp account).
3. If email AND Phone number provided, send invite via email (no invites via WhatsApp to avoid confusing learner with 2 separate invites).
Security feature
ArcLab’s secure links are personalised for each learner.
If a learner forwards his/her browser link of the module to another learner, the recipient doesn’t get the security credentials to open the module.
This makes it impossible for learners to send their module browser link to another person to complete the module or assessment on his/her behalf, or sharing company information with unauthorised personnel.
For added security, consider Geofencing your module.
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