Categories
How

4 Productivity Apps for Remote Working (and They’re Free!)

4 Productivity Apps for Remote Working (and They’re Free!)

Editor’s note: ArcLab works alongside HR Tech platforms to help businesses better manage workforces, improve staff performance to achieve more for the business, and digitally transform for the future.

We’re glad to share this guest article from the Talenox team. Talenox is an intuitive and fuss-free Payroll and Absence Management solution for small businesses.

Love it or hate it, remote working is here to stay for 2021 and the foreseeable future. If you’re working in a team to keep the business running, you need to ensure that your team is well-equipped to manoeuvre a remote work setting for the long haul.

At Talenox, we’ve always had the option to work from home. And we know for a fact that it is possible to keep productivity up and business running just as smoothly in a remote work setting. After all, you just need the right productivity apps that harness automation.

Here are our favourite productivity apps for working from home — namely remote communication, project management and human resource management.

1) For Remote Communication: Slack

Pic: Slack

Slack is one of the most popular apps for remote communication and millions use it every day. We love it because it provides a single place for teams to share messages, tools and files as well as stay up to date. Aside from streamlining all working communication and contacts, Slack allows you to also create specific channels for certain projects which you can chat in publicly, within groups or in private.

With an instant messenger approach to communication, everyone can be contactable anywhere and anytime. Take for instance, Fox Sports’ use of the Slack app. From covering the FIFA World Cup across continents to organizing day-to-day communication, Fox Sports use Slack channels to keep on track. After all, the Slack channels allowed every producer to share crucial real-time coverage of the FIFA World Cup™, from highlights and notable celebrity tweets to videos of fans celebrating across the globe.

2) For Project Management: Basecamp

Pic: Basecamp

While Slack is great for instant messaging, Basecamp is the asynchronous communication hub that organises discussions way better than emails. For Talenox, Basecamp is our one-stop-shop for remote teams to discuss campaigns, link important company docs, as well as assign to-do tasks to different teams or individuals.

With everyone working remotely amid COVID-19, it’s easy to keep track of our projects’ progress on Basecamp. After all, the project management tool helps us break work into separate projects. Moreover, each project contains everything related to the task.

3) For Human Resource Management: Talenox

At the core of every organisation’s business ethic, paying employees on time is non-negotiable — regardless of the circumstances. Hence, it is important to ensure your payroll processes can execute on time and accurately regardless of any unplanned interruptions, even amid COVID-19.

It’s possible with an HR payroll software that helps you:

With Talenox as our HR payroll software product, we are glad that we can help thousands of companies reduce direct human interaction for these HR processes. After all, it is important that companies can still manage their HR tasks with ease during this difficult period.

One whole month to explore all the features in this HR Software for FREE.

From Payroll to Profile to Leave. Find out if Talenox works for you.

4) For Employee Upskilling: ArcLab

Constant learning and upskilling is an important process that helps keep everyone within the company relevant in the industry and the workforce. The best way to help employees upskill in a dynamic, accelerated digital era is to help them become more effective and efficient learners.

Thankfully, there are nano learning platforms like ArcLab to help you with just that, by ensuring your learning modules for employees are:

  1. Engaging to employees with the use of visuals and rich media; like infographics, stock photos, YouTube videos, training videos and more.
  2. Accompanied with Extensive Assessment Templates to help you understand each learners’ understanding of your learning modules.
  3. Able to automatically accredit your learners for attaining proficiency in the modules they take.

This way, your employees can upskill and even improve their work performance easily!

(ArcLab Basic is free for everyone)


4 Productivity Apps for Working From Home is a guest article written by the Talenox team

Categories
Who

#WFH as an ArcLab Intern

WFH as an ArcLab Intern

Editor’s note: ArcLab is privileged to work closely with Singapore Polytechnic (“SP”). In March 2020, we welcomed Joanna from SP’s School of Business to intern with ArcLab till Aug 2020. Alas, Singapore moved into #CircuitBreaker mode which meant Joanna had to #WorkfromHome after just 1 1/2 weeks.

Here’s Joanna’s story, and what she built to help organisations get staff ready for Remote Work Arrangements.


By now, majority would be familiar with the telecommuting lifestyle following the Circuit Breaker measures implemented by the Singapore government just last month. I was privileged enough to be able to intern from home as well. Being my first time working from home, it definitely took time adjusting to a different lifestyle and I thought I would share my experience so far…

Photo by Nolan Issac on Unsplash

Since we are on the topic of lifestyle changes, a significant change for me was not having to wake up as early as before Circuit Breaker to get ready for work. I think this is something many people can resonate with. Whether you are a working adult or an intern, showing up for work on time means having to wake up 1, 2 or even 3 hours earlier! You could be taking a longer time than necessary choosing an outfit for work, making breakfast, or even having to drop your kids off at school before rushing to work.

However, with the new Circuit Breaker measures in place, time taken to get ready for work online is significantly reduced. You no longer have to worry about getting your children to school on time. You can even be working in your PJs and enjoying that cup of coffee while answering to work emails. Working from home now means being able to get an extra hour of sleep! Of course, with every benefit there is a downside.

Working from home also taught me a lot about how productivity and discipline go hand in hand. With no one (manager, supervisor, or even colleagues) constantly keeping you in check, it can be hard saying no to distractions. It could be constantly wanting to crawl back into bed, or making rounds to your fridge looking for a quick bite. What I found helpful for me was writing down a to-do list for the week (and although this may not be the first time hearing such an advice, it really does help!) — and once I was done with a task, I would have the satisfaction of crossing it off the list.

Photo by Allie on Unsplash

With an increasing reliance on technology, I realised how we often take it for granted, because without it we would hardly be able to get any work done, let alone communicate with our friends and colleagues (even more so during this period). At ArcLab, we use Slack and Zoom to communicate with each other. We even have scheduled weekly Zoom call meetings to update each other on the progress of our work and how our weekend has been.

Speaking of technology…

Split Teams & Remote Work modules

A main project that I have been working on was creating modules for Nano Learning modules for ArcLab’s new “Split Teams & Remote Work” (or WFH) series. The series was created in line with the WFH measures implemented by companies, to help both employers and employees alike adapt to the new work arrangements. If you have yet to check it out or have a few minutes to spare in between your day, you can do so here!

With the hustle and bustle of work, it’s very rare that we find time to learn something new, or pick up a new hobby. We probably steer clear of this as well due to our perception that learning = lengthy = time consuming.

ArcLab Nano Learning modules (such as the WFH series) has thus been made targeted, specific and short so that you can slot learning into your busy schedule, without taking up too much of your time!

My WFH experience has been a fulfilling one so far, and I certainly hope yours has been too! Press on, the Circuit Breaker is almost coming to an end, and we would soon be a step closer to resuming our lives as normal.

#StayHomeStaySafe #NanoLearning

Categories
Why

#WFH isn’t for everyone

WFH isn’t for everyone

With contributions from Edwin of PowerAbsolut and Justina for Edugrow for Brighter Tomorrows

Covid-19: BAU no more | Photo by Markus Spiske on Unsplash

7 Feb 2020 almost seems a lifetime ago.

It was the day Singapore upgraded her disease outbreak status to DORSCON Orange, in response to what the world would soon know as the 2019 Novel Coronavirus, or COVID-19. As COVID-19 infection numbers rose, governments all over the world began to impose quarantine, lockdown, movement control measures to limit community spread. Singapore started her own “circuit breaker” on 7 April, recently extended till 1 June.

With travel curtailed and workplaces closed, Work-From-Home was no longer good Business Continuity or a fashionable hashtag. WFH was now non-negotiable. Schools also closed, so students now had Home-based Learning, or HBL.

Organisations began getting licenses for video conferencing software, communication platforms, productivity tools.

Mobile learning and edtech tools saw increased uptake, as training could no longer be done face-to-face.

Video Conference Prep, for the Nth time today | Photo by Austin Distel on Unsplash

Organisations began social-sharing their teams doing video conferences. Photos (and videos!) of video conferences, encouraging messages and memes started to grow, as #WFH started to trend.

While most of us are taking WBL/HBL in our stride, there is starting to be cabin fever / fatigue as lockdown periods get extended.

There was the odd joke about how COVID-19 was a conspiracy by video conferencing software companies / food delivery platforms etc. Some comments were in really poor taste — snide remarks about teachers celebrating that they could slack / shirk, folks living in mansions or large apartments complaining about how they couldn’t find a suitable place to ‘focus’ to work.

Worse, some started to flat-out disregard Stay-at-Home advisories and venture out, turning ‘grocery shopping’ into family outings, and driving to different parts of the country to buy food or ‘exercise’.


#WFH isn’t for everyone

I’m using this op-ed to highlight that even as some might tire of #WFH, it is in fact a PRIVILEGE enjoyed by just a small part of our societies, and in many cases, only the higher-income and white-collar segments of our workforce.

Most of us are aware of F&B and retail businesses for whom WFH is a near-to-impossible option. There are in fact many others. I canvassed some perspectives:

Engineering: Contribution By Mr Edwin Wong (CEO, PowerAbsolut)

“In the engineering sector, WFH may be applied where work is instructional, administrative, design, e-commerce, etc. Meetings and reviews can be done via video or phone, but these are not the core money-making activities to begin with.

In marine engineering, WFH is virtually irrelevant. Production, maintenance, repair, troubleshooting, survey all necessitate onsite presence. Shipbuilding, fire systems certification, ship surveys and inspections, GPS system installation etc. all require physical presence and very often, congregation. Such work requires physical interaction with machines and other stakeholders. These are the revenue-generating activities which cannot be executed from a remote location.

The Singapore government has been helpful in NOT imposing a full lockdown or enforcing WFH across the board, which will otherwise seal the fate of many engineering businesses. We need the entire society to help us. Please listen to the health professionals, comply with the government, change our social behaviour to keep everyone safe.

So that those of us whose work nature do not permit us to WFH, WILL NOT BE LOCKED DOWN. The more the outbreak is contained, the lesser the restrictions, the sooner we regain our footing.”

Healthcare: Contribution by Dr Wong (Working in a private clinic)

“Healthcare is an essential service that is still open to provide emergency services. Many perceive that it’s business-as-usual for private healthcare providers, far from the truth. Non-urgent or elective procedures that form a substantial portion of our work cannot be done, resulting in significant loss of revenue. Yet we continue to honour our commitment to staff, paying full salaries, and taking this time to train and re-train ourselves.

Private healthcare providers have been taking extreme precautions to safeguard the interest of their patients, as well as healthcare staff who are at highest risk of getting COVID-19, where examining patients require close contact. Most healthcare workers have no option to work from home.

We are totally in alignment with MOH and the Government’s call. Stay at home and flatten the curve. Avoid crowded places like wet markets and supermarkets. Healthcare workers cannot battle this virus alone. Collectively, every resident in Singapore must play their part. Then things can go back to normal for all.

Social Sector: Contribution by Ms Justina Quek (Programme Manager, Edugrow for Brighter Tomorrows)

While our children take to platforms like TikTok seamlessly, HBL is, unfortunately, not done via the social networking app. When MOE first announced moving to a month-long HBL, Social Service Agencies island-wide like us had to scour around for devices for our children. That was the first hurdle.

Next was the knowledge and skills gaps in typing, or navigating the various e-learning, video conferencing, and shared drive platforms. These are still considered “easy” problems with “easy” solutions.

The more challenging struggles are the environmental factors; whether it was the lack of a proper study space (such as a table and chair with proper lighting), or a lack of structure (as opposed to being in school), or even simply a lack of the privilege of quiet. Regrettably, many things the more privileged amongst us take for granted becomes more pronounced during this period of WFH.

Nonetheless, this period also serves as an opportunity for us at EduGrow for Brighter Tomorrows to bridge that very gap with the children we work with. In enforcing HBL, our children have to learn to deal with browsers and tabs, pick up basic typing skills, and have found a use for the microphones attached to their earpieces. They have learnt to take ownership of their own studies and set their own time tables.

While we cannot change their environment, we can empower our children to adapt and become more resilient. We walk step-by-step with children who need the extra assistance or an extra push, to ensure that no one gets left behind — or fall further behind. WFH or HBL aren’t great nor are they ideal. But, like our children, we can learn to work with the hands we are dealt with.

So in summary, #WFH is not a privilege easily enjoyed by:

our healthcare heroes, our F&B, hospitality, delivery, supply chain & logistics colleagues, our security staff, our cleaning colleagues, our carers of young and old, our machinists, technicians and engineers, our construction workers, our law enforcement officers and soldiers, our persons-with-disabilities in the workforce — for whom technology “as-is” may not be sufficient to help them to #WFH.


It’s a PRIVILEGE to be able to Work From Home.

COVID-19’s impact is still playing out, as our healthcare workers and scientists work tirelessly to combat the virus.

We all need to play our part — washing our hands, social distancing, and staying home as much as we can (see this excellent video by Jeremy Goh & Steven Jap).

No-one knows how long the outbreak will last. No-one knows how the world will be after, only that it will be changed.

Some of these changes are good, e.g. WFH and flexible work arrangements. I hope they stay even as our world returns to normal. We’ve also seen great leadership from some countries and companies, and acts of selflessness and heroism.

At firm level, we play our part in two ways:

  1. Collaborating with creative educators like The Dim Sum Warriors to create digital educational material that educate the public (children & adults) on COVID-19. Knowledge about how the virus spreads and what we can individually do to mitigate is the best weapon against community spread. TL;DR — Stay 🏠 Stay Safe.
  2. Helping firms to digitise training material that empowers them to remotely #Upskill staff for the #Upturn (which WILL eventually come), at scale. Ping us if you need help.

WFH is really a PRIVILEGE we should not abuse.

I hope my fellow contributors helped put our #WFH “woes” into perspective.

In the short-run, the Singapore government’s 3 Budgets provides a lot of short-term support for families’ and businesses’ cost pressures. But this cannot last forever and we all need topline (salaries, revenue) to kickstart the economy’s flywheel again.

So the more that those of us who can WFH do so, the more we can flatten the curve; and the sooner that everyone can revert to a more ‘normal’ arrangement — to visit our loved ones, eat our favourite foods, run and play outdoors.

With everyone playing our part, we can overcome these worst of times… with the best of times.

#StaySafe. #Stay Home.


Last but not least — If you’re Singapore-based, please donate your spare computer and/or accessories to Engineering Good, whose volunteers, led by Johann Annuar, are working overtime to bridge the digital divide and repurpose donated laptops for children of disadvantaged families to do HBL 🙌

Donate at: https://engineeringgood.org/computers-against-covid